Staff Accountant (AZ)

SUMMARY OF ROLE

We are seeking a talented and detail-oriented Staff Accountant I with a focus on Accounts Receivable to join our growing finance team in New York. We believe that diverse perspectives drive innovation and are committed to creating an environment where everyone can thrive.

In this role, you will be instrumental in optimizing financial processes and maintaining accurate financial records, overseeing accounts payable and accounts receivable functions, ensuring banking compliance, managing customer accounts, and supporting key financial operations.

This position is also responsible for maintaining compliance with internal controls and Generally Accepted Accounting Principles (GAAP), including supporting the finance function through proper revenue and expense recognition, as well as vendor and customer management.

If you have a strong foundation in accounting, excellent communication skills, and a desire to grow in a collaborative and supportive workplace, we encourage you to apply. Join a team that values creativity, integrity, and continuous improvement while making a positive impact in the cannabis industry.

ESSENTIAL DUTIES & RESPONSIBILITIES
(Additional duties may be assigned as needed.)
Accounts Receivable Management

• Support the optimization of financial transactions and systems by performing reconciliation of payments and customer accounts.
• Record all customer sales in QuickBooks Online and apply customer payments accurately.
• Maintain records of customer cash and check payments.
• Coordinate secure pickup of cash payments through third-party transport services when necessary.
• Monitor accounts receivable aging and follow up on past-due balances.
• Prepare customer balance reports to provide management with visibility into collection efforts.

Discrepancy Resolution

• Communicate discrepancies to management.
• Identify slow-paying customers and recommend accounts for collection activities.

Client Communication

• Build and maintain strong client relationships by communicating regarding past-due accounts and resolving outstanding balances, payment issues, and discrepancies.

Process Improvement

• Assist in streamlining accounts receivable processes by identifying areas for improvement and implementing best practices.

Financial Integrity

• Maintain confidentiality and integrity in financial reporting.
• Ensure compliance with GAAP, as well as national and local financial requirements.

Accounts Payable Management

• Process payables for all company entities and accurately record transactions within the accounting system.
• Maintain and monitor assigned accounts payable and accounts receivable inboxes.
• Ensure expenses are recorded in the correct accounting period.
• Review and process employee expense reimbursements for timely payroll processing.
• Record and accrue expenses in accordance with GAAP and the matching principle.
• Assist with month-end close processes for Accounts Payable.

Invoice Verification

• Gather and verify invoices for proper documentation prior to payment.
• Maintain organized and accurate financial records.

Vendor Management

• Maintain vendor records, including W-9s and banking information.
• Respond to vendor inquiries and resolve discrepancies.
• Reconcile vendor statements and investigate outstanding items.

Corporate Card Management

• Monitor corporate card activity to ensure all transactions are business-related, authorized, and compliant with company policies.
• Ensure timely submission and review of receipts and supporting documentation.
• Follow up on non-compliant or incomplete expense submissions.
• Investigate and resolve discrepancies, unauthorized charges, or missing documentation.

Daily Cash Management

• Perform daily cash, check, and ACH management duties.
• Record bank deposits and update/distribute cash receipt logs.
• Post payments to the accounts receivable sub-ledger.
• Coordinate with third-party logistics services to ensure timely receipt of incoming payments.

Collections Monitoring

• Monitor balances and collect outstanding receivables by contacting clients via phone, email, and mail.

Analytical Reporting & Banking Compliance

• Accurately apply incoming payments (ACH, wire, check, credit card) within the accounting system.
• Reconcile unapplied cash and ensure proper allocation of receipts.
• Ensure all incoming customer payments comply with banking regulations, company policies, and internal controls.
• Monitor and reconcile daily cash receipts across bank accounts, merchant processors, and payment platforms.

Support to Finance Team

• Assist accounting and finance team members with revenue accounting and additional financial operations as needed.
• Continuously seek opportunities for process improvement and maintain proper documentation.
• Take on additional responsibilities as experience grows.

SUPERVISORY RESPONSIBILITIES

• This role does not include supervisory responsibilities.
• The position works closely with senior accountants and finance team members to support organizational financial goals.

WHAT WE ARE LOOKING FOR

Education

• Bachelor's degree in Accounting or a related field required.

Experience

• Minimum of 1 year of experience in accounts receivable, collections, or a related accounting role.
• Experience with month-end and year-end closing processes is highly preferred.

Technical Skills

• Proficiency with accounting systems such as NetSuite, QuickBooks, or SAP.
• Strong Microsoft Office and Excel skills.
• Experience with:

  • Financial reconciliation

  • Accounts receivable management

  • Accounts payable management

  • Cash management

Communication Skills

• Strong verbal and written communication skills.
• Ability to collaborate effectively with clients and cross-functional teams.
• Ability to handle confidential information in compliance with applicable regulations and company policies.

Attention to Detail & Organization

• Exceptional attention to detail and accuracy in financial reporting and record-keeping.
• Strong organizational and time-management skills.

WHAT YOU'LL BRING

Integrity & Confidentiality

• Commitment to maintaining the confidentiality and accuracy of financial information.

Client-Focused Mindset

• Strong communication skills and the ability to build lasting client relationships through effective accounts receivable management.

Analytical & Problem-Solving Skills

• Ability to identify trends, discrepancies, and opportunities for process improvement.

WHAT WE OFFER

• Competitive pay
• Comprehensive benefits package including:

  • Medical

  • Dental

  • Vision

  • Life insurance

  • 401(k)

• Health Savings Account (HSA)
• Short-Term Disability coverage
• Paid Time Off (PTO) and company holidays
• Professional development and career advancement opportunities
• Community involvement initiatives

Benefits may vary by employee status and location.

Physical Demands

• Primarily a desk-based role requiring extended periods of sitting and computer work.
• Occasional standing, walking, and movement throughout office and production areas.
• Ability to lift and carry light objects up to 20 pounds occasionally.
• Frequent use of office equipment including computers, phones, and printers.

Work Environment

• Office environment located near a cannabis production facility.
• Exposure to standard office noise levels, with occasional exposure to odors and sounds associated with cannabis production.
• Must be comfortable working in proximity to cannabis-related products and processes.
• Compliance with company safety and security policies within a regulated industry is required.

About Vangst:
Vangst is the cannabis industry's hiring platform. Vangst helps cannabis companies find the talent they need to grow their business. From on-demand gig workers to trained & credential full-time employees, Vangst has built the industry's go-to talent marketplace for all cannabis hiring. Vangst is proud to work with 1,200+ of the cannabis industry's leading businesses.
Since raising their seed round in 2018, Vangst has become one of the fastest-growing companies in the cannabis industry and was recognized as one of Fast Company's Most Innovative Companies.
Today, over 300,000 people have full-time jobs in the cannabis industry and this number is expected to triple over the next five years. Vangst is on a mission to fill every job in the cannabis industry.
Vangst's headquarters is in Denver, CO. Vangst is a Series B company backed by Lerer Hippeau, Colle Capital, Level One Fund, Snoop Dogg's Casa Verde Capital, and others.
Vangst provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
 
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