AZ - On-site Coordinator

Purpose of the Role

The On-Site Coordinator serves as the embedded Vangst representative at the Arizona manufacturing facility. This person is the bridge between Vangst operations and facility leadership, ensuring that temporary associates are onboarded effectively, showing up consistently, performing to standard, and communicating clearly with the production team. Think of this role as the player-coach on the floor: part operations, part leadership, fully accountable for how our workforce shows up every day.

Core Responsibilities

1. Onboarding & First-Day Readiness

• Ensure all new associates arrive with active Arizona Facility Agent (FA) cards and required identification

• Facilitate first-day orientation: facility tour, safety protocols, clock-in procedures, restroom and break area locations, PPE requirements

• Pair new associates with experienced team members for hands-on support during their first shifts

• Confirm all associates understand attendance expectations, communication protocols, and who to contact for questions

• Verify uniform and PPE compliance (closed-toe shoes, company-provided gear as applicable)

• Coordinate machine-specific safety orientation using STIIIZY-provided training materials; confirm all Vangst associates have completed required state/federal compliance and safety training as part of Vangst onboarding prior to their first day on-site

1. Attendance & Scheduling

• Track daily attendance within the first 30 minutes of shift start and report any absences or late arrivals

• Attempt to contact any no-shows within the first 15 to 30 minutes of the shift

• Coordinate with Vangst recruiting team and account manager to backfill open shifts and maintain headcount targets

• Monitor and report patterns in attendance (repeat absences, tardiness trends) to support proactive staffing decisions

• Manage timekeeping system access and ensure all associates are clocking in and out accurately

1. Facility Communication & Client Partnership

• Serve as the primary point of contact between Vangst associates and facility leadership

• Conduct a daily pre-shift huddle to communicate production goals, expectations, and any facility updates

• Check in with the site manager or production lead at the start and end of each shift to align on priorities and receive feedback

• Relay any operational changes, scheduling needs, or staffing concerns to the Vangst account manager in real time

• Build relationships with supervisors and facility contacts to maintain a strong working partnership

• Maintain a daily and weekly communication cadence with facility leadership: daily check-ins at shift start and end, plus weekly summary reports to align on staffing, performance, and operational updates

1. Performance Monitoring & Team Development

• Observe individual associate performance for quality, pace, and adherence to production standards

• Provide real-time coaching and training as needed, adjusting task assignments based on individual strengths

• Identify top performers for potential conversion to permanent roles and flag underperformance early

• Track production output where applicable to support data-driven staffing and workflow decisions

• Lead by example on the production floor; this is a working role, not a desk job

1. Safety & Regulatory Compliance

• Ensure all associates maintain valid Arizona FA cards and comply with state cannabis regulations

• Familiarize the team with emergency exits, first aid locations, and facility-specific safety protocols

• Report any workplace incidents, safety concerns, or near-misses immediately to both management and Vangst

• Enforce facility-specific rules including sign-in procedures, badge requirements, smoking areas, and restricted zones

1. Daily Reporting & Documentation

• Submit daily attendance report to Vangst account manager within the first hour of each shift

• Provide end-of-shift summary: headcount, production notes, any issues or highlights, facility feedback

• Track and report early departures, extended breaks, or any deviations from standard operating procedures

• Maintain equipment inventory and communicate supply needs before they become shortages

• Align reporting format and cadence with facility leadership to avoid duplication of effort and integrate with existing internal reporting systems

Qualifications & Requirements

• Valid Arizona Facility Agent (FA) card or ability to obtain one prior to start

• Previous experience in staffing coordination, team leadership, or production supervision (cannabis industry preferred)

• Strong communication skills with the ability to manage up (to client leadership) and down (to associates) effectively

• Comfortable in a fast-paced manufacturing environment; able to lift and carry 40 lbs

• Reliable transportation and ability to arrive on-site ahead of shift start

• Proficiency with timekeeping systems and basic reporting tools

About Vangst:
Vangst is the cannabis industry's hiring platform. Vangst helps cannabis companies find the talent they need to grow their business. From on-demand gig workers to trained & credential full-time employees, Vangst has built the industry's go-to talent marketplace for all cannabis hiring. Vangst is proud to work with 1,200+ of the cannabis industry's leading businesses.
 
Since raising their seed round in 2018, Vangst has become one of the fastest growing companies in the cannabis industry and was recognized as one of Fast Company's Most Innovative Companies.
Today, over 300,000 people have full-time jobs in the cannabis industry and this number is expected to triple over the next five years. Vangst is on a mission to fill every job in the cannabis industry.
Vangst's headquarters is in Denver, CO. Vangst is a Series B company and backed by Lerer Hippeau, Colle Capital, Level One Fund, Snoop Dogg's Casa Verde Capital, and others.
 
Vangst provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
 
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